Appointments for consular services

January 16, 2026

The average wait time for an appointment is approximately 3 months.

As of the date of this article, the earliest available appointments begin in the third week of April.

The Consular Section of the Spanish Embassy in Ottawa will only accept applications from residents of the National Capital Region (Ottawa and Gatineau).

If you reside in the provinces of Alberta, British Columbia, Manitoba, Ontario (except Ottawa), Saskatchewan, Northwest Territories, Yukon, or Nunavut, you must request your appointment at the Consulate General of Spain in Toronto.
If you reside in the provinces of Prince Edward Island, Nova Scotia, New Brunswick, Quebec (except Gatineau), or Newfoundland and Labrador, you must request your appointment at the Consulate General of Spain in Montreal.

Appointments for consular services are in person only, including minors. Please note that walk-ins are not accepted.

Also, keep in mind the following:

If you need two consular services simultaneously, you must schedule two separate appointments.
If multiple family members need to complete a consular procedure, you must book an appointment for each family member.
Personal data for each family member who needs a consular appointment must also be provided in each individual appointment request.
To request either the initial issuance or the renewal of a Spanish passport, the applicant must be duly registered in the Consular Registration (RMC) of the Consular Section of the Embassy of Spain in Ottawa. In the event that the applicant is not registered in the RMC, it shall be necessary to book two consecutive appointments: the first for the purpose of consular registration, and the second for the submission of the passport application

Exclusively for the following consular services:

you will need to send by email to emb.ottawa.cit@maec.es a scanned copy of all the documentation listed under 'Required Documents' of a specific consular service.
The files you attach to your email should be named according to the type of document they refer to. Also, make sure to reference your apointement (date & time) in your email so that we can identify you.
The format of the documents must be only in . pdf, or .jpg . Other formats or links to documents stored in the cloud are not accepted.
On the day of your appointment, you will need to bring the ORIGINALS and PHOTOCOPIES of the aforementioned documentation.

When booking an appointment, you must provide answers to the following questions:

Given name and family name
Email
Phone number
Full address & Postal Code in Canada
Nationality
Consular service requested
If applicable, you will also need to provide your

Canadian PR card number and its expiry date, or
Canadian Permit (Work, Student) and its expiry date

Failure to do so will result in the cancellation of your appointment.

If you find that no suitable slots are available, please check periodically for any cancellations.

You may book an appointment by clicking HERE.

A grace period of 15 minutes immediately after an appointment starting time will be allowed for applicants that arrive late due to unforeseen delays.

However, appointments will deemed forfeited for arrival times more than 15 minutes late. In this case, you will have the option to reschedule your appointments for a later date.

In the event that you are not able to keep your appointment, we encourage you to reprogram or cancel it as soon as possible so that someone else may book the same slot.

Please note that you MUST come prepared to submit your application, i.e., a completed and signed application form, as well as provide supporting documentation (original and copies), as the case may be. Otherwise, you may need to reschedule your appointment to a later date when your application is completed.

To learn more about our consular services and its requirements, please visit our website

Thank you.