Legalizations
6/12/2020
What is a legalization?
 
A legalization is an administrative act, through which a competent authority recognizes the authenticity of a document or a signature, providing it with legal effects, without assuming any responsibility regarding the content of the document or its final use.
 
Can I apostille my official Canadian documents?
 
Canada is not a party to The Hague Convention of 5 October 1961 Abolishing the Requirement of Legalization for Foreign Public Documents, mostly known as the Apostille Convention. Therefore, any official Canadian document needs to be legalized through diplomatic channels in order to take effect in Spain.
 
Which documents can I legalize at the Consulate General in Toronto?
 
NOTE: THE CONSULATE GENERAL OF SPAIN IN TORONTO ONLY LEGALIZES CANADIAN DOCUMENTS ISSUED BY ORGANIZATIONS OR INSTITUTIONS LOCATED WITHIN ITS CONSULAR JURISDICTION: ONTARIO (EXCEPT OTTAWA AND THE NATIONAL CAPITAL REGION), MANITOBA, SASKATCHEWAN, ALBERTA, BRITISH COLUMBIA, YUKON, NORTHWESTERN TERRITORIES AND NUNAVUT.
 
- We ONLY legalize original documents or certified copies issued by the same authority issuing the original document. Certified photocopies from authorities different than those issuing the document, even though they are authenticated by Global Affairs Canada, will not be valid in Spain.
 
- We ONLY legalize documents that have been authenticated by Global Affairs Canada. Documents authenticated by any Canadian provincial authority will not be legalized.
 
- We do not legalize translations, even though they have been authenticated by Global Affairs Canada. If you need a document to be translated, we suggest that you contact any of the Sworn Translators/Interpreters named by the Ministry of Foreign Affairs, European Union and Cooperation. You can find an updated list here.
 
- If you require legalization of documents issued by organizations or institutions located in our consular jurisdiction, which are not public official documents, you will need to notarize them before a Canadian Notary Public before continuing with the authentication and legalization procedures.
 
Which type of documents can be legalized?
 
- ACADEMIC CERTIFICATES OR DIPLOMAS ISSUED BY CANADIAN ACADEMIC INSTITUTIONS located in our consular jurisdiction.
 
- BIRTH, DEATH, MARRIAGE AND DIVORCE CERTIFICATES ISSUED BY CIVIL REGISTRIES IN OUR CONSULAR JURISDICTION stating facts that have occurred in our consular jurisdiction.
 
- CERTIFIED CRIMINAL RECORD CHECKS. We only legalize “Certified criminal record checks” with fingerprints issued by the Royal Canadian Mounted Police (RCMP).
 
- OTHER DOCUMENTS, issued by institutions located in our consular jurisdiction. These documents need to be notarized by a Canadian Notary Public before continuing with the authentication and legalization procedures.
 
What are the steps to follow?
 
ATTENTION: Before applying for your Canadian documents to be legalized, please read the instructions of Global Affairs Canada and fill out the appropriate form.

1) Send by mail your original document to:
 
Authentication Services Section (JLAC)
Global Affairs Canada
125 Sussex Drive
Ottawa, Ontario
K1A 0G2
CANADA
 
Or submit it in person at:
 
Authentication Services Section (JLAC)
Global Affairs Canada
111 Sussex Drive
Ottawa, Ontario
K1M 1J1
CANADA
 
Office hours: 10.30 AM – 12.00 PM and 2.00 PM – 3.00 PM, from Monday to Thursday. The office will be closed on Fridays.
 
2) Global Affairs Canada will seal and sign the document with the purpose of authenticating the signature of the authority issuing the document. When you apply for the authentication to Global Affairs Canada by mail, you can ask for the authenticated document to be sent to your mailing address or you can select the option "Forward to an embassy/consulate" in the "Request for Authentication Service" form and fill out the following address:
 
Consulate General of Spain in Toronto
2 Bloor Street East, Suite 1201,
Toronto, Ontario
M4W 1A8
 
3) Global Affairs Canada will send the document to the Consulate General of Spain in Toronto. In this case, you must include in the package to Global Affairs Canada along with the documents to be legalized, a sealed envelope, addressed “To the Consulate General of Spain”, with a certified cheque or money order payable to the Consulate General of Spain in Toronto with the amount of the consular fee for the legalization or legalizations to be completed by the Consulate, a prepaid envelope and a note with your contact information, including your full name, mailing address, phone and email. If you ask for Global Affairs Canada to send the document to your mailing address directly, you can bring the authenticated document in person to the Consulate.
 
4) The Consulate General will legalize the signature of the civil servant at Global Affairs Canada, but only when we have received the payment of the consular fee. As of February 6th, 2020, the consular fee is $10.70 CAD per signature to be legalized.
 
How can I pay the consular fee?
 
As of February 6th, 2020, the copnsular fee is $10.70 CAD per signature to be legalized.
 
- If you come to the Consulate in person, cash, money order or guaranteed or certified cheque, in Canadian dollars, payable to the “Consulate General of Spain in Toronto”. Personal cheques will not be accepted.

- In case of mailing the documents:

A) WITHIN CANADA: Guaranteed or certified cheque in Canadian dollars or money order, payable to the “Consulate General of Spain in Toronto”. This cheque will have been included with the documents sent to Global Affairs Canada in a sealed envelope addressed to the Consulate General of Spain in Toronto. Personal cheques will not be accepted.
 
B) OUTSIDE OF CANADA: Bank transfer. As soon as we receive your document from Global Affairs Canada, we will get in contact with you to inform you of the cost of the consular fee and the certified mail to your mailing address, as well as the bank and account number to make the transfer. In this case, the transfer must be made in Canadian dollars (never in another currency) and for the exact amount. A reminder that you must pay any bank expenses associated to the bank transfer.
 
How can I get my documents back?
 
In order to mail documents to you, you have to provide us with a mailing address. It cannot be a postal office box.
 
- WITHIN CANADA: You must provide a prepaid PRIORITY COURIER or, preferably, a XPRESS POST envelope from Canada Post.
 
- OUTSIDE OF CANADA: We will send the documents by certified mail, once we receive your bank transfer with the amount of the consular fee and the certified mail.
 
In all circumstances, the Consulate General will not be responsible for any issues, delays or loss of documents sent by mail.
 
How can I contact the Department of Legalizations?
 
You can send an email to cog.toronto.leg@maec.es or call at (+1) 416-977-1661 EXT. 1. We will only answer with respect to information which cannot be found on the website.
 

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