Other services

 ​

​NOTICE

POLICE CLEARANCE

DIGITAL CERTIFICATE OF IDENTITY

VALIDATION OF STUDIES AND HOMOLOGATION OF QUALIFICATIONS

CERTIFICATE OF LIFE

LEGALISATION

NIE (FOREIGNERS´ IDENTITY NUMBER)

NOTARY

DRIVER´S LICENSE

OFFICIAL TRANSLATIONS

 

Notice

Consular services are provided once a fee has been paid; see Fees under the Consular Services tab. The consulate cannot start the formalities without prior payment of this cash fee. Please note, however, that the Civil Registry is free.

If payment of a fee is indicated, please consult the Consular Services section. When requesting a procedure, the fees must be paid in cash directly at the consulate.

For the procedures that require payment of the fee by international bank transfer (Comoros, Madagascar and Mauritius), the procedure is as follows:

The documentation is sent to this consulate, indicating the procedure requested along with contact details.

After a preliminary review, the interested party will be informed, preferably by email, of the bank details and the exact amount to be transferred in the local currency of South Africa (rand / ZAR). All bank charges for an international transfer are at the expense of the interested party (OUR).

Once the exact amount has been received, the request will be processed. No request will be processed until the exact amount has been received in the bank account that has been indicated.

For more detailed information on data protection at this consular office, click here.

Appointments are required for all procedures.

 - To make an appointment, click here.

- Before requesting an appointment, have a look at our website to ensure that you have the correct documentation.

Collection of documentation: Monday to Friday between 2:00 p.m. and 3:00 p.m., without prior appointment. The collection day will be notified via email or by a written note at the end of the appointment.

 

Police clearance

a. You can request a police clearance certificate clearance directly from the Ministry of Justice either online or by mail. Consult the website of the Ministry of Justice:

Online, click here.

For post, click here.

b. Through the consulate, you can authorise someone to apply and collect the Spanish police clearance certificate on your behalf.

You must personally come to this consular office with an original and a copy of your ID or passport. Alternatively, you can send the original documentation via post or courier service.

The costs of the courier or postal service are the responsibility of the interested party. In addition, if the application is sent by post or courier, the application must be accompanied by a copy of the ID or a copy of all the pages in the passport.

A form must be filled out for every application. Click here for the form

It is necessary to communicate the full name, address and ID of the person who is going to collect the certificate in Spain, as well as the office within the designated municipalities of the Ministry of Justice, where the certificate is to be collected.

Consult the webpage of the Ministry of Justice regarding these designated offices. Click here.  

The authorised consular officer approves the application and sends it to the corresponding authority in Spain, where the certificate is collected by the person authorised by the applicant.

If the certificate shows previous convictions and the application is sent via postal service or courier, the certificate is only sent if the information supplied by the applicant coincides with the information held by the administration.

 

Digital certificate of identity

First: 

Download and fill out the application form at the Fábrica Nacional de Moneda y Timbre. Click here

You will receive an "Application Code", which must be written down.

Fill in and sign the FNMT Digital Certificate Form found on this website in the right hand column: More information - Forms. There is no need to fill in the fax and telephone number fields.

Second: 

Appear in person at the consulate general to prove your identity. The following documents must be presented:

a) Application for a digital certificate for an individual.

- Original and copy of the ID, NIF or NIE of the applicant, the document must be valid.

- Two copies of the application forms mentioned in the first step.

b) Request for a digital certificate for a representative of a sole or joint administrator, a legal person or entities without legal personality.

I) Documentation related to the subscriber of the electronic certificate:

- Card or document proving the tax identification number, attributed by the Spanish Administration, as well as a photocopy.

- Public deeds, contracts, statutes, pacts or any other documents that can prove the constitution of the requesting entity, validity and identification of the members that comprise them and, where appropriate, certification of the registration or fiscal authority of the country of origin that certifies the existence of the entity and the data to be consigned.

II) Documentation related to the individual signing the electronic certificate application as legal or voluntary representative of the entity:

- Two copies of the application form mentioned in the first step.

- Card or document proving the tax identification number, attributed by the Spanish Administration (DNI, NIE, NIF L or NIF M), as well as a photocopy.

- Document that proves that the person signing the entity's electronic certificate application has sufficient power to do so. For this purpose, the certification of the registration or tax authority of the country of origin that proves the existence of the entity will suffice, when the person who signs the application is the legal representative of the entity and in the aforementioned certification also appears as legal representative.

Third:

The presentation of the application code at the consulate must be made within 10 business days of obtaining it, otherwise it will expire and the applicant will have to restart the application process on the FNMT website.

Fourth:

Within a maximum period of 48 hours, the FNMT will send you the instructions for downloading the digital certificate by email.

The entire process for requesting the certificate must be carried out from the same computer, with the same user and the same browser (Internet Explorer, Mozilla Firefox, Safari, Opera, etc.). During the application process the hard disk must not be formatted.

To renew the digital certificate, please consult the aforementioned FNMT website.

 

Validation of studies and homologation of qualifications

All the information required for the legalisation and validation of studies and homologation of university degrees in Spain can be found on the webpage of the Ministry of Education and Professional Formation. Click here.

All the information required for the validation of studies and homologation of non-university degrees can be found on the website of the Ministry of Education and Professional Formation. Click here.

 

Certificate of Life 

A. General information


Foreigners cannot be issued with any civil registry certificates, except the Certificate of Life, issued to those who are beneficiaries of Spanish pensions.


Processing by email is not feasible due to this office not having electronic signatures.


No correspondence about applications will be registered nor replied to until one week after the application has been registered at the consulate general in Cape Town.


A.I. Proof of life


Life is proved by:


a) Personal appearance at the consulate general or honorary consulate.


b) Sworn declaration in person before a competent authority: sworn affidavit before a Commissioner of Oaths in SA.


c) Notarial deed.


d) Original medical certificate dated no earlier than 15 days prior to the application.
The date of the Certificate of Life will be the date in which one of the aforementioned acts was performed.

 

The date of the Certificate of Life will be the date in which one of the acts in section A .I was performed or the date in which the unabridged birth certificate was issued.


B. Certificates


The certificates can be requested using the standardised forms. The applicant should fill in the corresponding forms:
 

For the Certificate of Life form click here.

The application for the Certificate Life can be done in person, by representative, or, in exceptional cases, via the post. The application can be made at the consulate general or at an honorary consular office.

B.I.  Application in person at the consulate general.

The applicant must present themselves at this consular office with the aforementioned form and their identity document or passport.

The date of the Certificate of Life  will be the date in which one of the acts in section A was performed or the date in which the unabridged birth certificate was issued.

B.II. Application in person at the honorary consular offices.

If the applicant is unable to go to the consulate general in Cape Town or resides in KwaZulu-Natal, Comoros, Madagascar or Mauritius, he/she can submit the application at an honorary consular office. The application form and all supporting documents will be stamped, signed and dated by the Honorary Consul.

The applicant must send the corresponding application form of Certificate of Life directly to this consulate general via post or courier service in order to process it . The form must be stamped, signed and dated by the honorary consulate. The consulate general will then send the certificate directly to the applicant by post or courier, which should be organised and paid for by the applicant.

B.III. Application by representative at the consulate general or at an honorary consular office.

If the applicant cannot personally go to the office in Cape Town or to an honorary consular office for health reasons, he/she can apply through a representative.

The representative must submit:

- Application form filled out and signed by the applicant.
- Copy of ID or passport of the representative.
- Copy of the ID or passport of the applicant.
- Any document as listed in section A.

The date of the Certificate of Life will be the date in which one of the acts in section A was performed or the date in which the unabridged birth certificate was issued. The solemn declaration that proves life must have the signature authenticated in person before a local notary.

B. IV. Application by mail or courier to the consulate general.

If the applicant is unable to go to any of the consular offices, the certificate can be applied for via post or by courier service at the consulate general in Cape Town. If the application is done via the post, the applicant must send an envelope already stamped with their full name and address on the envelope. The costs and organisation of the courier are the responsibility of the applicant. 

The applicant must submit: 

- Application form filled out and signed by the applicant..

- Copy of the ID or passport of the applicant. 

- Any document as listed in section A.

The date of the Certificate of Life will be the date in which one of the acts in section A. was performed or the date in which the unabridged birth certificate was issued. The solemn declaration that proves life must have the signature authenticated in person before a local notary.

C. Certificates of appearance

As an exception, the honorary consular offices may issue so-called "certificates of appearance", according to the certificate template in the Resolution of March 4, 2014 of the Secretary of State for Social Security. Be warned that these certificates do not have the value of a Certificate of Life and may not be accepted. For more details consult this consulate general in Cape Town.

 

Legalisation

For public documents from Mauritius and South Africa to be valid in Spain, they require the Hague Apostille issued by the local authorities. For more information consult your local notary or equivalent.

For legalisation in South Africa, consult the Department of International Relations and Cooperation (DIRCO), legalisation section. Click here.  And here.

For the Apostille in Mauritius, consult the Prime Minister's Office. Please click here.

For public documents from Madagascar and Comoros to be valid in Spain, they must first be legalised by the Ministry of Foreign Affairs of the respective countries and then by this consulate general. The documents to be legalisaded may be send and collected by courier organised and payed by the person who asks for the legalisation. Once the documents to be legalised are received by the consulate general information is given about the amount to be paid and about the way of payment on a cases by case basis. For information on the fee to be paid, see Fees under the Consular Services tab on the website of this consulate general.

 

To apply for the NIE in this consular office you must present the following documents:
a) The EX15 form. To obtain the form click here. Attention: just complete item 1.
The form must be completed online however, the applicant, or a representative, must present themselves at the office of the Consulate General.
Failure to complete the field concerning the address, as well as the illegibility of completed fields, preventing correct recording in the Civil Registry of Foreigners of the General Directorate of Police, will lead to the return of the request for its correction by the interested party.
b) The 012 790 fee form. All required fields must be completed. To download the form, click here.
c) Pay the corresponding fee. See the Fees section under the Consular Services tab.
d) A copy of the biographical page of the passport in which the information of the applicant is displayed.
More information can be found on the website of the Interior Ministry, click here, and on the website of the National Police Service, click here.
The NIE is sent to the consulate by email and is duly forwarded to the applicant by email.
 

Notary

For notary public services or appointments, please write to cog.cabo@maec.es.

Power of attorney (PoA)

A. General information

There are 2 options to draw-up a power of attorney :

a) Contact a local notary, who will inform you on everything you need to draw-up a power of attorney valid in Spain;

b) Contact any Spanish consular office under the principle of the freedom of choice of a notary.

If you chose to draw-up the power of attorney at this office, you must, at least, complete the following questionnaire and attach the documentation indicated.

All required information must be received in one single written memo, either via email (cog.cabo@maec.es) or letter (Notary-Consulate General of Spain 37, Shortmarket St, Cape Town 8001); otherwise the procedure may be delayed. Please add, in writing, any other information or documentation you deem relevant:

B. Information to be submitted

a) Purpose of the PoA as detailed and precise as possible,

or

b) draft of the PoA in “WORD” format

c) Details concerning the constituent:

- Full name and surname.

- Weather he/she understands Spanish or not.

- Photocopy of the passport and DNI/NIF. The original passport/DNI  must be presented when signing the PoA.
 
- NIE number, for non-Spanish citizens and if there are professional, economic or social interests.
 
- Current residential address.
 
- Civil status (single, married, divorced or widowed). Documental proof can be submitted, however, the declaration of civil status is sufficient.
 

- Contact number and/or email address to arrange the appointment or for further enquiries.

If representing a legal entity, you must provide documentation to accredit: registration of the legal entity; appointment of its representative; his/her capacity; and competence over the subject matter of the PoA. Certification by Notary Public of the applicable non-Spanish regulations in force. All non-Spanish public documents in this regard must be officially translated into Spanish and legalised.

d) Details concerning the representative:

- Full name and surname.

- Photocopy of DNI/NIF.
 

- Residential or professional address.

C. Inheritance: additional information

a) Concerning the deceased:

- Death certificate; or first and last name and, place and date of birth and death.

- Declare whether it is a testate or intestate inheritance. Where applicable: certificate of act of last will.

b) Concerning the constituent:) Concerning the constituent:

- Relation to the deceased, if any. If providing documentation, present when signing the PoA, otherwise, the declaration is sufficient.

- Declare whether you want to repudiate or accept the inheritance; where appropriate, if you want to accept it for the benefit of inventory; if you want to sell or do some other legal business with the inheritance.

D. Purchase/sale of immovable property: additional information

Registry identification of the property.

E. Constituent who does not speak Spanish

He/she may:

a) On the date of the signing of the PoA, arrange an interpreter at their own expense, who will interpret the PoA in their language and who will sign with the constituent.

b) Arrange at their expense, a translation which will be annexed to the power of attorney.

c) Request a translation from this consulate general, which will be incorporated into the power of attorney.

The selection of any of these alternatives will slightly modify the text. If selecting option a) or b) ,you must provide the complete name of the translator.

F. Once all the above information/documentation has been received and you agree to the final text, an appointment may be made, notwithstanding the request for more information or that the text may be modified before the signature based on the knowledge of other relevant circumstances.

The cost of the power of attorney will depend on the number of pages and must be paid in cash.  You will be notified on the day of the appointment. The approximate cost will be R1000, including the first copy. If a translation has been requested, separate translation fees will apply.

For information on the cost, consult Fees under the Consular Services tab on the website of this consulate general.

There is no parking available at the Consulate General.

Driver´s license

A. General information.


For any procedure, it is essential to consult and follow the steps indicated on the web page of the Spanish Traffic Department (DGT): click here.

 

There is no agreement on the exchange of driver’s licenses with Comoros, Lesotho, Madagascar, Mauritius and South Africa.


This consulate general cannot process applications for the international driver’s license nor homologations of driver’s licenses.


South Africa automatically grants the exchange of the driver’s license to those who have obtained a permanent residence permit in the country.


B. Renewal

 

The application must be done in person at the office of this consulate general or an honorary consulate.

 

Documents to submit:

1. Proof of payment of fees mentioned on the aforementioned website of the DGT.

2. Complete a request slip that will be provided to you at the consulate general or honorary consulate.

3. Original and copy of the driver’s license.

4. Original and copy of passport or ID.

5. Medical certificate. You must present medical certificates from a physician and an ophthalmologist; the latter according to the official template of Regulation 102 of the National Road Traffic Act, in the case of South Africa. The signatures of the two doctors must be authenticated by a local notary or by the Health Professions Council of South Africa (HPCSA). The certificate must be translated, but not by a sworn translator.

6. One recent colour photograph of the applicant's face. Size: 32 x 26 millimeters, with a uniform white and smooth background, taken from the front and without glasses or dark glasses or any other garment that prevents the identification of the person. If, due to your religion, your hair is covered, photographs with a veil will be allowed, but the oval of the face must appear completely uncovered from the hairline to the chin, so that it does not prevent or hinder your identification.

If the application is presented at an honorary consulate, the applicant will need to organise a courier service at their own expense to send the documentation to the Consulate General in Cape Town, South Africa.

C. Duplicates

The application must be done in person at the office of this consulate general or an honorary consulate.

Documents to submit:
1. Proof of payment of fees mentioned on the aforementioned website of the DGT.

2. Complete a request slip that will be provided to you at the consulate general or honorary consulate.

3. Original and copy of an affidavit from the local police.

4. Original and copy of passport or ID.

The holder of a Spanish driver’s license may authorise another person in Spain to request a duplicate driver’s license on their behalf. It is recommended that the authorised person contact the competent traffic office in advance to obtain additional information and to avoid inconveniences when submitting the application. The authoriser must come to the consulate general or honorary consulate in person, and complete an authorisation form at the consulate's office. To process the authorisation, a consular fee must be paid to the consulate general for signature authentication; you will be instructed how to do it at the office. The process cannot be started without paying the fee. See the Fees section in the Consular Services tab.

 

If the application is presented at an honorary consulate, the applicant will need to organise a courier service at their own expense to send the documentation to the Consulate General in Cape Town, South Africa.

D. Collection

The duplicate or new driver’s license is sent directly from Spain to this consulate general. When it arrives, the applicant is notified by email.

It can be collected by a representative, courier or postal service.

The representative must have the appropriate written authorisation with the signature of the applicant authenticated in person before a local notary or equivalent. The organisation and costs of the courier are the responsibility of the applicant. If the application is done via the post, the applicant must send an envelope already stamped with their full name and address on the envelope in order to send the license.

 

Official translations

All foreign public documents produced to the Spanish Civil Registry, including this consular civil registry, must be officially translated into Spanish by a translator offcially recognised in Spain or by a consular office; for an updated list see the website of the Ministry of Foreign Affairs, European Union and Cooperation: click here. You can also consult the general WEB of of the Spanish Administration click here. For consular translation costs, click here to see the Fees section in the Consular Services tab of this WEB page.

For translators officially recognised in South Africa, you must personally request the list from the High Court of your province. You can also check the webpage of the judicial power of South Africa. Click here. Comoros, Madagascar and Mauritius do not have officially recognised translators for Spanish.
 

Twitter@cg_cabo

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