Other services
 
 
 
 
 
 
 
 
 
 
 
 
Consular services are provided once a fee has been paid; see Fees under the Consular Services tab. The consulate cannot start the formalities without prior payment of this cash fee. Please note, however, that the Civil Registry is free.
If payment of a fee is indicated, please consult the Consular Services section. When requesting a procedure, the fees must be paid in cash directly at the consulate.
For the procedures that require payment of the fee by international bank transfer (Comoros, Madagascar and Mauritius), the procedure is as follows:
The documentation is sent to this consulate, indicating the procedure requested along with contact details.
After a preliminary review, the interested party will be informed, preferably by email, of the bank details and the exact amount to be transferred in the local currency of South Africa (rand / ZAR). All bank charges for an international transfer are at the expense of the interested party (OUR).
Once the exact amount has been received, the request will be processed. No request will be processed until the exact amount has been received in the bank account that has been indicated.
For more detailed information on data protection at this consular office, click here.
Appointments are required for all procedures.
 
 - To make an appointment, click here.
 
- Before requesting an appointment, have a look at our website to ensure that you have the correct documentation.
Collection of documentation: Monday to Friday between 2:00 p.m. and 3:00 p.m., without prior appointment. The collection day will be notified via email or by a written note at the end of the appointment.
 
 
a. You can request a police clearance certificate clearance directly from the Ministry of Justice either online or by mail. Consult the website of the Ministry of Justice:
 
Online, click here.
 
For post, click here.
 
b. Through the consulate, you can authorise someone to apply and collect the Spanish police clearance certificate on your behalf.
 
You must personally come to this consular office with an original and a copy of your ID or passport. Alternatively, you can send the original documentation via post or courier service.
 
The costs of the courier or postal service are the responsibility of the interested party. In addition, if the application is sent by post or courier, the application must be accompanied by a copy of the ID or a copy of all the pages in the passport.
 
A form must be filled out for every application. Click here for the form
 
It is necessary to communicate the full name, address and ID of the person who is going to collect the certificate in Spain, as well as the office within the designated municipalities of the Ministry of Justice, where the certificate is to be collected.
 
Consult the webpage of the Ministry of Justice regarding these designated offices. Click here.  
 
The authorised consular officer approves the application and sends it to the corresponding authority in Spain, where the certificate is collected by the person authorised by the applicant.
 
If the certificate shows previous convictions and the application is sent via postal service or courier, the certificate is only sent if the information supplied by the applicant coincides with the information held by the administration.
 
 
 
To request the certificate, follow these steps:
 
First: download and fill out the application form at the Fábrica Nacional de Moneda y Timbre. Click here.
 
You will receive a "Request Code", which must be noted.
 
Second: present yourself at the Consulate General to prove your identity. The following documents need to be submitted:
 
- Original and copy of the ID, NIF or NIE of the applicant, the document must be valid.
 
- Two copies of the application form mentioned in the first step.
 
In the maximum period of 10 business days from the appearance at the Consulate General, the interested party must send an email to the Consulate General, from the email address that was stated in the application, providing the following information:
 
- Name and surname(s) of the applicant, date of signature of the certificate application, and, application code received.
 
Within 10 days from sending the email to the Consulate General (excluding Sundays and public holidays), the applicant can download the certificate by accessing the FNMT website. This download must be made from the same device in which the certificate was requested and with the same user and browser. If you cannot download the certificate after 10 days, you must appear at the Consulate General with the application code and the other documentation proving your personal identity so that this office can take the necessary steps to obtain the certificate.
 
To renew the digital certificate, consult the FNMT website.
 
 
All the information required for the legalisation and validation of studies and homologation of university degrees in Spain can be found on the webpage of the Ministry of Education and Professional Formation. Click here.
 
All the information required for the validation of studies and homologation of non-university degrees can be found on the website of the Ministry of Education and Professional Formation. Click here.
 
 
A. General information
Foreigners cannot be issued with any civil registry certificates, except the Certificate of Life, issued to those who are beneficiaries of Spanish pensions. 
 
Processing by email is not feasible due to this office not having electronic signatures. 
 
No correspondence about applications will be registered or replied to until 1 week after the request has been registered at the consulate general in Cape Town.
 
B.I. Proof of life 
 
Life is proved by: 
 
a) Personal appearance. 
 
b) Sworn declaration in person before a competent authority to collect it i.e. sworn affidavit before a Commissioner of Oaths in SA. 
 
c) Notarial deed. 
 
d) Original medical certificate dated no earlier than 15 days prior to the application. 
 
The date of the Certificate of Life will be the date on which one of the aforementioned acts was performed.
 
B.II. Proof of civil status
 
Civil status: single, married, divorced, widow(er) may be proved by: 
 
a) Solemn declaration. 
 
b) Sworn declaration in person before a competent authority i.e. sworn affidavit before a Commissioner of Oaths in SA. 
 
c) Notarial deed. 
 
d) Unabridged birth certificate issued in the last 6 months.
 
The consular registration of the applicant must be up-to-date. See the information in the paragraph of the same name in Servicios Consulares en Ciudad del Cabo.
 
The date of the Certificate of Life and Civil Status will be the date on which one of the aforementioned acts were performed or the date on which the unabridged birth certificate was issued.
 
C. Certificates
 
The certificates can be requested using the standardised forms. The applicant should fill in the corresponding forms:
 
For the Certificate of Life form click here.
For the Certificate of Life and Civil Status, click here. 
 
The application for the Certificate Life or the Certificate of Life and Civil Status can be made by personal appearance, by representative, or, in exceptional cases, via the post. The request can be made at the consulate general or at an honorary consular office.
 
 
C.I.  Application in person at the consulate general. 
 
The applicant must present themselves at this consular office in Cape Town with the aforementioned form and their identity document or passport, and, in some cases, the family book (Libro de Familia).
 
The date of the Certificate of Life or of the Certificate of Life and Civil Status will be the date on which one of the acts mentioned in paragraph B were performed.
 
C.I. Application in person at the honorary consular offices. 
 
If the applicant is unable to go to the consulate general in Cape Town or resides in KwaZulu-Natal, Comoros, Madagascar or Mauritius, he/she can submit the application at the honorary consular office. The application form and all supporting documents will be stamped, signed and dated by the Honorary Consul. 
 
The applicant must send the stamped forms themselves directly to this consulate general in Cape Town via the post or a courier service. The form must be stamped, signed and dated by the honorary consulate. The consulate general will then send the certificate directly to the applicant by post or courier, which should be organised and paid for by the applicant.
 
The date of the Certificate of Life or of the Certificate of Life and Civil Status will be the date on which one of the acts mentioned in paragraph B were performed.
 
C.III. Application by representative at the consulate general or at an honorary consular office.
 
If the applicant cannot personally go to the office in Cape Town or to an honorary consular office for health reasons, he/she can apply through a representative. 
 
The representative must submit: 
 
- Application form filled out and signed by the applicant.
 
- Copy of ID or passport of the representative.
 
- Copy of the ID or passport of the applicant. 
 
- Any document in section B that proves life or civil status. The sworn declaration must have the signature authenticated before a local notary.
 
The date of the Certificate of Life or of the Certificate of Life and Civil Status will be the date on which one of the acts mentioned in paragraph B was performed.
 
C. IV. Application by mail or courier to the consulate general. 
 
If the applicant is unable to go to any of the consular offices, the certificate can be requested via post or by courier service to the consulate general in Cape Town.
 
The date of the Certificate of Life or of the Certificate of Life and Civil Status will be the date on which one of the acts mentioned in paragraph B were performed.
 
If the application is done via the post, the applicant must send an envelope already stamped with their full name and address on the envelope. If the application is done via a courier service, the costs and organisation of the courier are the responsibility of the applicant. 
 
 
As an exception, the honorary consular offices may issue so-called "certificates of appearance", according to the certificate template in the Resolution of March 4, 2014 of the Secretary of State for Social Security. Be warned that these certificates do not have the value of a Certificate of Life or a Certificate of Life and Civil Status and may not be accepted. For more details consult this consulate general in Cape Town. 
 
For information on the fee to be paid, see Fees under the Consular Services tab on the website of this consulate general.
 
For public documents from Mauritius and South Africa to be valid in Spain, they require the Hague Apostille issued by the local authorities. For more information consult your local notary or equivalent.
 
For public documents from Madagascar and Comoros to be valid in Spain, they must first be legalised by the Ministry of Foreign Affairs of the respective countries and then by this consulate general.
 
For legalisation in South Africa, consult the Department of International Relations and Cooperation (DIRCO), legalisation section, and the web page of the Hague Convention: Click here and here.
 
For the Apostille in Mauritius, consult the Prime Minister's Office. Please click here.
 
 
For notary public services or appointments, please write to cog.cabo@maec.es.

Power of attorney (PoA)

A. General information

There are 2 options to draw-up a power of attorney :

a) Contact a local notary, who will inform you on everything you need to draw-up a power of attorney valid in Spain;

b) Contact any Spanish consular office under the principle of the freedom of choice of a notary.
 
If you chose to draw-up the power of attorney at this office, you must, at least, complete the following questionnaire and attach the documentation indicated.
 
All required information must be received in one single written memo, either via email (cog.cabo@maec.es) or letter (Notary-Consulate General of Spain 37, Shortmarket St, Cape Town 8001); otherwise the procedure may be delayed. Please add, in writing, any other information or documentation you deem relevant:
 
B. Information to be submitted

a) Purpose of the PoA as detailed and precise as possible,

or

b) draft of the PoA in “WORD” format

c) Details concerning the constituent:
 
- Full name and surname.
 
- Weather he/she understands Spanish or not.
 
- Photocopy of the identity document/passport. The original of said document must be presented when signing the PoA. 
 
- Residential address.
 
- Civil status (single, married, divorced, widowed). If providing documentation, present it when signing, otherwise, a declaration is sufficient.
 
- Contact number and/or email address to arrange the appointment or for further enquiries.

If representing a legal entity, you must provide documentation to accredit: registration of the legal entity; appointment of its representative; his/her capacity; and competence over the subject matter of the PoA. Certification by Notary Public of the applicable non-Spanish regulations in force. All non-Spanish public documents in this regard must be officially translated into Spanish and legalised.
 
b) Details concerning the representative:
 
- Full name and surname.
 
- Photocopy of identity document.
 
- Residential or professional address.
 
C. Inheritance: additional information
 
a) Concerning the deceased:
 
- Death certificate; or first and last name and, place and date of birth and death.
 
- Declare whether it is a testate or intestate inheritance. Where applicable: certificate of act of last will.

 b) Concerning the constituent:

- Relation to the deceased, if any. If providing documentation, present when signing the PoA, otherwise, the declaration is sufficient.
 
- Declare whether you want to repudiate or accept the inheritance; where appropriate, if you want to accept it for the benefit of inventory; if you want to sell or do some other legal business with the inheritance. 

D. Purchase/sale of immovable property: additional information

Registry identification of the property.

E. Constituent who does not speak Spanish

He/she may:

a) On the date of the signing of the PoA, arrange an interpreter at their own expense, who will interpret the PoA in their language and who will sign with the constituent. 

b) Arrange at their expense, a translation which will be annexed to the power of attorney.

c) Request a translation from this consulate general, which will be incorporated into the power of attorney.

The selection of any of these alternatives will slightly modify the text. If selecting option a) or b) ,you must provide the complete name of the translator.

F. Once all the above information/documentation has been received and you agree to the final text, an appointment may be made, notwithstanding the request for more information or that the text may be modified before the signature based on the knowledge of other relevant circumstances. 

The cost of the power of attorney will depend on the number of pages and must be paid in cash.  You will be notified on the day of the appointment. The approximate cost will be R1000, including the first copy. If a translation has been requested, separate translation fees will apply.

For information on the cost, consult Fees under the Consular Services tab on the website of this consulate general.
 
To apply for the NIE in this consular office you must present the following documents:
  
a) The EX15 form. To obtain the form click here. Attention: just complete item 1.
 
The form must be completed online however, the applicant, or a representative, must present themselves at the office of the Consulate General.
 
Failure to complete the field concerning the address, as well as the illegibility of completed fields, preventing correct recording in the Civil Registry of Foreigners of the General Directorate of Police, will lead to the return of the request for its correction by the interested party.
 
b) The 012 790 fee form. All required fields must be completed. To download the form, click here.
 
c) Pay the corresponding fee. See the Fees section under the Consular Services tab.
d) A copy of the biographical page of the passport in which the information of the applicant is displayed.
 
More information can be found on the website of the Interior Ministry, click here, and on the website of the National Police Service, click here.
 
The NIE is sent to the consulate by email and is duly forwarded to the applicant by email.
 
  
 
a. General information.
 
For any procedure, it is essential to consult and follow the steps indicated on the webpage of the Spanish Traffic Department (Dirección General de Tráfico de España -DGT): click here.
 
There is no agreement on the exchange of driver’s licenses with Comoros, Lesotho, Madagascar, Mauritius and South Africa.
 
This consulate general cannot process applications for the international driver´s license nor homologations of driver´s licenses. For these processes, please contact the relevant authorities in your country.
 
It is legal to drive through Spain with an international driver´s license or with national driver´s licenses from other countries, provided that they have been issued in accordance with Annex 9 of the Geneva Convention or Annex 6 of the Vienna Convention, or, differ from these two annexes only in the addition or exclusion of non-essential items. Holders of driver´s licenses from other countries may also travel if they are written in Spanish or accompanied by an official translation.
 
South Africa automatically grants the exchange of the driver’s license to those who have obtained permanent residency in the country.
 
b. Renewal of Spanish driver's license
 
The application must be done in person at the office of this consulate general or an honorary consulate.
 
Documents to submit:
 
1. Proof of payment of fees mentioned on the aforementioned website of the DGT.
 
2. Complete a request slip that will be provided to you at the consulate general or at an honorary consulate.
 
3. Original and copy of the driver’s license.
 
4. Original and copy of passport or ID.
 
5. Medical certificate. You must present medical certificates from a physician and an ophthalmologist. The signatures of the two doctors must be authenticated by a local notary or by the Health Professions Council of South Africa (HPCSA) http://www.hpcsa.co.za/. The certificate must be translated, but not by a sworn translator.
 
If the application is presented at an honorary consulate, the applicant will need to organise a courier service at their own expense to send the documentation to the Consulate General in Cape Town, South Africa.
 
c. Duplicate of Spanish driver's license
 
The application must be done in person at the office of this consulate general or an honorary consulate.
 
Documents to submit:
 
1. Proof of payment of fees mentioned on the aforementioned website of the DGT.
 
2. Complete a request slip that will be provided to you at the consulate general or honorary consulate.
 
3. Original and copy of the affidavit from the local police.
 
4. Original and copy of passport or ID.
 
The holder of a Spanish driver’s license may authorise another person in Spain to request a duplicate driver’s license on their behalf. It is recommended that the authorised person contact the competent traffic office in advance to obtain additional information and to avoid inconveniences when submitting the application. 
 
The authoriser must personally come to the consulate general or honorary consulate, and must personally fill out an authorisation form at the consulate's office. To process the authorisation, a consular fee must be paid to the consulate general for signature authentication; you will be given instructions on how to do this at the consular office. The process cannot be started without paying the fee. See the Fees section in the Consular Services tab.
 
If the application is presented at an honorary consulate, the applicant will need to organise a courier service at their own expense to send the documentation to the Consulate General in Cape Town, South Africa.
 
d. Collection
 
The duplicate or new driver´s license is sent directly from Spain to this consulate general in Cape Town, South Africa. When it arrives, the applicant is notified by email.
 
It may be collected by a representative, courier or postal service.
 
The representative must have the appropriate written authorisation with the signature of the applicant authenticated in person before a local notary or equivalent. The organisation and costs of the courier with the consulate general are the responsibility of the applicant. If the application is done via the post, the applicant must send an envelope already stamped with their full name and address on the envelope.
 
 
All foreign public documents produced to the Spanish Civil Registry, including this consular civil registry, must be officially translated into Spanish by a translator offcially recognised in Spain or by a consular office; for an updated list see the website of the Ministry of Foreign Affairs, European Union and Cooperation: click here. You can also consult the general WEB of of the Spanish Administration click here. For consular translation costs, click here to see the Fees section in the Consular Services tab of this WEB page.

For translators officially recognised in South Africa, you must personally request the list from the High Court of your province. You can also check the webpage of the judicial power of South Africa. Click here. Comoros, Madagascar and Mauritius do not have officially recognised translators for Spanish.
 

Twitter@cg_cabo

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